WHY CHOOSE CASPER FOR YOUR NEXT MEETING, CONVENTION, OR EVENT?
With more than 2300 hotel/motel rooms and approximately 180,000 square feet of meeting space, Casper has the ability to host a wide variety of events. Darlene Matz, CACVB Director of Convention and Group Services, knows there are other reasons that Casper frequently plays host. "Casper is centrally located, and that makes it very handy," she says. And because it offers an exceptional combination of dining, shopping, cultural, and leisure activities, Matz believes Casper is particularly successful in attracting "large groups, such as the Ladies of the Oriental Shrine. We get requests from ladies all over the country saying 'We're going to be here for four days - what else is there to do?'"
When you contact the Casper Area Convention and Visitors Bureau for assistance with an event, the first thing Director of Convention and Group Services Darlene Matz needs to know is the dates you're going to be here and how flexible those dates are. "I ask them some questions regarding the meeting pattern - is it Monday through Friday or is it a weekend event?" Then she looks at the specifics of the event - is it an all-day event? Are food functions involved? Is there a trade show? How many sleeping rooms will be needed?
After answering these questions, the next step is preparation of a Request for Proposal (RFP) that is sent out to all potential host properties. Each responds with availabilities and pricing information, and that information is then turned back over to the booking company for review. Eventually, additional information about Casper is provided - locations of restaurants, what sorts of entertainment are available, and the different services related to their specific event. "It's a one-stop shop with us," Matz asserts. And best of all, "We don't charge any fees for our service."
Any organization whose request includes more than 500 people garners "specialized attention." Along with providing the usual RFP info, Matz's team extends an invitation for organization representatives to visit Casper and tour the facilities. The only part of the process that's out-of-pocket for the visitor is air fare. Another service provided for those who book their meetings and conventions through the CACVB is registration assistance.
It's this kind of personalized service that sets the CACVB apart. "I think the service we provide is what draws people here. They can book their hotel rooms and their convention in the same place. We fit into everybody's budget, because we don't cost a dime."